Office Manager/PA

For our London office, in Tooley Street, SE1, we are looking to recruit someone to take over the day to day running of the office, assist our bookkeeper and to provide PA services to the Partner. It will be a busy and varied job.

The job involves:
• Diary management
• Audio typing etc. for Partner
• Assisting Partner with occasional non corporate work
• Entering incoming invoices & maintaining invoice records
• Assisting the bookkeeper with invoice preparation/dispatch, data entry etc.
• Researching travel and hotel options; booking tickets and accommodation
• Organising company events
• Booking & setting up conference calls and Skype meetings
• Ensuring all staff follow agreed office procedures
• Dealing with incoming and outgoing post
• Liaising with and overseeing the office manager in our Leeds office
• Answering the telephone
• Dealing with couriers
• Controlling stationery and kitchen supplies
• Dealing with cleaning contract
• Maintaining petty cash records
• Control of purchase order records and trade & local press subscriptions
• Dealing with suppliers/researching best value suppliers
• Dealing with franking machine supplies and top up of credit balance
• Ensuring maintenance of office equipment such as printers, copiers, fax etc.
• Maintenance of staff holiday records
• Responsibility for ensuring general office maintenance
• Liaison with outsourced IT support to ensure optimum functionality of all computer
equipment at all time
• Control of recycling collection
• Maintaining records of documents and goods in off site storage;
• Ensuring the office is neat and tidy at all times

The right person will:
• Have excellent computer skills (we use Apple Macs)
• Be articulate, with an excellent command of English
• Be discreet and experienced in handling confidential information
• Be calm, unflappable and able to multitask
• Have a “can do”, flexible attitude

Local Dialogue LLP is a successful specialist PR communications consultancy with offices in London and Leeds from which we provide consultation, communication and public affairs support to development and regeneration proposals across the UK.