Charity Administrator and Venue & Events Assistant

About the role of Charity Administrator and Venue & Events Assistant

Five working days per week, including regular evening and weekend duties. The position is to start from Monday 10 October 2016 or as soon as possible thereafter.

The successful candidate will assist the General Manager in the day-to-day business and operations of 1901 Arts Club and act as the administrator of, and primary contact for, the Hattori Foundation.

The post requires excellent customer service and front-of-house skills, solid administrative and computer skills and experience with running events (preferably in the classical music sector). Though working as part of a small team, the role inevitably involves some working alone, requires self-motivation and prioritisation of workload. Experience in the bar and catering sector are a bonus.

The post-holder will bring a friendly personality, customer focus, flexibility and a hands-on approach to the job.

Reports to: General Manager Glenn Kesby and Trustees of Hattori Foundation

Purpose: Assisting the General Manager in the day-to-day business and operations of 1901 Arts Club and administration of the Hattori Foundation.

Main Duties and Responsibilities:
1. Supporting the organisation and management of Club events including
a. Taking and managing rehearsal/meeting enquiries and bookings
b. Booking and managing event/bar staff
c. Organising bar stock-control and orders, and catering for meetings
d. Preparation and maintenance of bar and door floats
e. Shared overseeing of operations on event nights

2. Assisting the day-to-day management of the Club’s administration including
a. Facility management incl. arranging for cleaning
b. Raising invoices
c. Manage petty cash
d. Manage card receipts
e. Banking

3. Supporting the marketing of the Club including
a. Maintenance of online event listings
b. Maintenance of 1901 Arts Club’s ‘what’s on’ guide
c. Maintenance of 1901 Arts Club’s social media presence

4. Supporting the organisation of the Hattori Foundation including
a. Being the primary contact for the Hattori Foundation
b. Managing enquiries from prospective award applicants, coordination of awards process including applications and auditions
c. Convening meetings of Trustees, including taking of minutes
d. Assisting the Foundation’s Artistic Director to curate the annual series of Hattori Foundation recitals
e. Maintenance of the Hattori Foundation’s social media presence
f. Maintenance of the Hattori Foundation’s website (using Weebly)

Key Skills, Knowledge and Experience:

Essential
• Experience and proven interest in classical music
• Minimum of one year experience in events administration in the music sector
• Excellent customer service (ideally with front of house experience) and communication skills
• Excellent administration skills
• Excellent writing skills
• Finance management experience
• Pro-active team player
• Computer literate in MS Office applications
• Social media experience

Preferred
• Website maintenance experience
• Hospitality experience

About the Hattori Foundation and 1901 Arts Club:

The Hattori Foundation was established as an Educational Trust by the Hattori Family and granted charity status in 1992.

The aim of the Foundation in the field of classical music is to encourage and assist exceptionally talented young instrumental soloists or chamber ensembles who are British Nationals or resident in the UK and whose talent and achievements give promise of an international career.

In May 2015 the Hattori Foundation took over the lease and activities of 1901 Arts Club. Located in the midst of the vibrant artistic community of Waterloo, 1901 Arts Club is a unique venue dedicated to supporting artistic expression and bringing together musicians, artists, and persons who share an appreciation and interest for the arts. Inspired by Europe’s Salon Culture, 1901 Arts Club seeks to foster conversation, collaboration, and the exchange of ideas in an intimate setting.

1901 Arts Club features a series of chamber music concerts with outstanding musicians and can be hired by individuals, groups and organisations for events, meetings, client entertainment and private parties. It also provides an excellent rehearsal space for musicians and ensembles.

The concert room is equipped with a Steinway grand piano (C-type), a projector and screen and can seat 45 people, the bar area caters for 50 people and the Meeting/Boardroom seats 8 people.

For further general details please see www.hattorifoundation.org.uk or www.1901artsclub.com.