Office Assistant

Responsibilities:
Phone and door answering; greeting visitors, preparing teas and coffees for meetings
Partners’ diary management; organise and schedule meetings, occasionally making travel arrangements
Keeping office tidy and presentable. Stock taking of provisions etc
Assisting with organising and running events and parties (approx 5 per year)
Some business development responsibilities, e.g. updating our CRM database (Hubspot), Sales tracker and other specialist apps.
Assistance to Office Manager as required, e.g. opening and distributing mail and some assistance with bookkeeping matters
Maintaining office equipment to ensure smooth office functionality and arranging maintenance as required
Assisting with finding new members of staff – running our pre interview processes and dealing with Agents.
Assisting drafting fee proposals presentations and other presentation documents
Admin tasks for projects:
Printing presentation documents and binding
Document control, incl filing documents received
Miscellaneous administrative tasks associated with our projects

The role will be office-based but some flexibility may be possible depending on circumstances.

We are looking for a confident, practical and personable person who will be happy to help with whatever tasks come up on a day to day basis.
We see this as a full time role but, subject to experience and abilities a part time role will be considered.

Key attributes:
Client-facing (for answering phones and door etc), i.e. professional demeanour
Office management/admin experience desirable
Excellent English language skills; drafting professional emails and documents
Software:
MS Office, especially Word and Excel
InDesign desirable (fee proposals, misc graphics etc)
Willing to take on any task with enthusiasm, whether skilled or basic. Proactive and helpful attitude.

We are a firm of architects (15 strong) in a lovely office at London Bridge. We have been operating for 40 years, working on high end projects with our highly skilled and professional team. We work hard but also find time to enjoy our lovely roof terrace!